ASB Procedures
Club Meetings
How often to meet, what your minutes must record, and where those minutes are used.
Meeting guidelines
- Formal meetings are held monthly.
- A certificated advisor needs to be present.
- Meeting minutes must be taken and kept on file for your club (paper copies are fine for now).
Meeting minutes
Keep detailed minutes that record:
- Who is present
- Discussion of topics
- Financial decisions
- Voting results
Minutes should be written in complete sentences, be detailed in discussion items, and be a complete record of the meeting. When your club approves a purchase or an activity, you enter those minutes — attendees, discussion, motion, and vote — directly inside the matching KnightHub request, so nothing has to be attached separately.
End of year expectations
- All clubs complete an End-of-the-Year Reflection (Google Form provided).