Activities & Fundraising

Activities request process

To fundraise or hold ANY event, the first step is always to complete an activities request.

• Depending on the activity you may need a district facilities form — work with the Facilities Secretary to complete it.
• If a bus is needed, complete the transportation request form.
• For during-school-day requests, once all paperwork is complete the request goes into the Wednesday meeting.

Field trip guidelines

• Each teacher may take up to two (2) field trips.
• Covers transportation only — no admission fees.
• Must be on the Board Approved List.
• No field trips are approved in May or during testing.

Approvals & timelines

All activities requests go through an approval process involving:

• ASB
• Facilities & Activities Administrator
• At times, Administrative Cabinet
• For some events, District approval

Submit activities a minimum of 2 weeks prior to the event, keeping Wednesday ASB meetings in mind. For larger-scale events, submit 1–2 months ahead. ASB cannot be responsible if you overspend.

Revenue potential & sales analysis

• Projected income and expenses are part of the online activity/fundraiser request — it cannot be placed on the ASB agenda without them.
• The purpose of the fundraiser section must be completed.
• After your fundraiser, come back to the same request and enter your actual income and expenses (this replaces the paper Sales Analysis).
• No new Purchase Orders are processed until completed fundraisers have reported their actuals.

Everything stays on one request, and a clean PDF is generated for your records and for the bookkeeper.